OUACHITA PARISH PUBLIC LIBRARY
Sealed bids for Thin Client all Branches for the Ouachita Parish Public Library will be received in the Director’s Office of the Ouachita Parish Public Library, Main Branch, 1800 Stubbs Avenue, Monroe, La., until 4 p.m. September 6, 2006.
Any manufacturer’s names, trade names, catalogue or model numbers, or other similar material identifying a particular product, of a particular grade of product, are used for descriptive purposes, to establish the standard of quality, design, and performance. However, any substitution or departure proposed must be clearly noted and described. Otherwise, it will be assumed that the Bidder proposed to supply the items as specifically described in these Specifications.
It is understood and agreed that the Bidder, if awarded the subject contract, will protect, defend and hold harmless the Library, its members, agents, and employees, from any claims, suits, or demands. This includes demand for payment for the use of any trade secret that may enter into the design, manufacture, or use of the item or services contracted for. Including any material, device, article or process the use or which is substantially important to the proper and most effective use of the items or services contracted for. Bidder further agrees to indemnify in full the Library, its members, employees and agents for any amounts which they may be required to expend in the defense of such claims, suits of demands, or in settlement thereof, or in satisfaction of any judgement, award or decree resulting therefrom.
Bidder agrees, if awarded the subject contract, to protect, defend and hold harmless the Library, its members, agents and employees, from any claims, demands or suits of any nature arising from or in any way connected with injury or damage to person, property, business or reputation, sustained by reason of any of the acts of the Bidder, his agents, employees, successors or assigns, or of anyone from whom Bidder is legally responsible.
Bidder, by submitting a proposal in response to this invitation, agrees to be bound by each of the terms and conditions hereof. Also, bidder agrees that said terms and conditions constitute the terms of the contract between the Library and Bidder, effective upon award of the contract by the Library.
Bidders must be aware that all bids accepted for eRate items will be contingent on the award of eRate funds. Contracts will clearly state that they will be null and void if eRate funds are not awarded. Erate bidders must have a SPIN (Service Provider Identification Number), SPAC (Service Provider Annual Certification), and FCC#, where required, from the SLC (Schools and Libraries Division) or the bid will not be considered. Erate bids will be scored on an assessment sheet in accordance with eRate rules. All eRate RFPs will be clearly identified.
Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.
As of September 1, 1991, the Ouachita Parish Public Library is exempt from all sales and use tax. Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall include delivery to the Ouachita Parish Public Library.
Bid forms must be signed by an officer or member of the bidding vendor who is authorized to legally bind the bidder to the terms of this invitation.
All bids shall be considered to be effective and available for thirty (30) days after the date stated above as the bid opening date unless other wise stated in the special conditions below.
The Ouachita Parish Public Library reserves the right to waive defects and informalities in proposals, to reject any or all proposals, to accept such proposal as it may deem to be in its best interest, and to award the contract by items, combination of items, or by lot.
Information pertaining to any term or condition of this invitation to bid may be obtained through the Eileen R. Kontrovitz, Head of Automation, Ouachita Parish Public Library, Main Branch, 1800 Stubbs Avenue, Monroe, LA, 71201, 318-327-1490 ex 3004.
No oral, telephonic, or telegraphic bids or modifications will be considered.
2. SUBMISSION OF BIDS
Bidder shall complete all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the Director’s Office.
Bids shall be enclosed in an opaque envelope marked as following and delivered as required.
To:________Ouachita Parish Public Library, Library Director_______________
Name of Bidder: _________Your Company Name _____________
Proposal For: __________Thin Client Project – Phase 2__ __
Bid must be received prior to the date and time designated above as closing time of bids. Bids received after that time will not be considered.
Turnkey thin client system for public access terminals at the Ouachita Parish Public Library, all branches to convert current old PCs. The system must employ a Citrix solution with load balancing and dual processors for 140 total clients at all sites.
Thin client devices should come without monitors, keyboards, and mice.
Servers to be rack mounted and housed in the Main Branch, Automation Department.
Hardware and software specifications must be supplied.
Must come configured and installed with Microsoft Office 2003 Standard at Educational pricing.
Must come configured with Microsoft CE.
Must include all licenses pertinent to the project, at Educational pricing if applicable.
All software and OS must be the most current versions.
Must guarantee operation with iTeam Access Checkpass systems and must have proof that iTeam was consulted.
Must include Subscription Advantage on Citirix and Software Assurance on Microsoft.
Must include 2 hour guaranteed, on-site response time to any thin client hardware or software problems.
Must configure, install, and deploy the solution.
Must be willing to work at the direction of the Automation Department staff for the final look and feel of the system.
Installation to be no later than November 1, 2006.
Must guarantee to integrate with existing Citrix system.
Must be Citrix Certified Enterprise Administrators and have MCSE ratings of in-house staff and must prove that certification.
Must be a Citrix Silver or above partner and provide documentation.
Must be a Microsoft Gold Partner and provide documentation.
List of references of similar installed system to be supplied with bid.
August 17, 2006
THE OUACHITA PARISH PUBLIC LIBRARY RESERVES THE RIGHT TO ACCEPT LOW BID OR REJECT ANY AND ALL BIDS WITHIN THIRTY (30) DAYS OF THE DATE BIDS ARE OPENED AND TABULATED. PRICE WILL NOT NECESSARILY BE THE ONLY CONSIDERATION.
INCLUDE TOTAL COST BELOW AND ATTACH AN ITEMIZED LIST OF ALL COMPONENTS, HARDWARE AND SOFTWARE, TO BID FORM.
TOTAL QUOTE- $________________
COMPANY NAME SIGNATURE
COMPANY ADDRESS SIGNEE NAME (TYPED/PRINTED)
CITY STATE ZIP DATE