OUACHITA PARISH PUBLIC LIBRARY
Sealed bids for Thin Client all Branches for the
Ouachita Parish Public Library will be received in the Director’s Office of the
Ouachita Parish Public Library, Main Branch, 1800 Stubbs Avenue, Monroe, La.,
until 4 p.m. September 6, 2006.
Any manufacturer’s
names, trade names, catalogue or model numbers, or other similar material
identifying a particular product, of a particular grade of product, are used
for descriptive purposes, to establish the standard of quality, design, and
performance. However, any substitution or departure proposed must be clearly
noted and described. Otherwise, it will be assumed that the Bidder proposed to
supply the items as specifically described in these Specifications.
It is understood and
agreed that the Bidder, if awarded the subject contract, will protect, defend
and hold harmless the Library, its members, agents, and employees, from any
claims, suits, or demands. This includes demand for payment for the use of any
trade secret that may enter into the design, manufacture, or use of the item or
services contracted for. Including any material, device, article or process the
use or which is substantially important to the proper and most effective use of
the items or services contracted for. Bidder further agrees to indemnify in
full the Library, its members, employees and agents for any amounts which they
may be required to expend in the defense of such claims, suits of demands, or
in settlement thereof, or in satisfaction of any judgement, award or decree
resulting therefrom.
Bidder agrees, if
awarded the subject contract, to protect, defend and hold harmless the Library,
its members, agents and employees, from any claims, demands or suits of any
nature arising from or in any way connected with injury or damage to person,
property, business or reputation, sustained by reason of any of the acts of the
Bidder, his agents, employees, successors or assigns, or of anyone from whom
Bidder is legally responsible.
Bidder, by submitting
a proposal in response to this invitation, agrees to be bound by each of the
terms and conditions hereof. Also, bidder agrees that said terms and conditions
constitute the terms of the contract between the Library and Bidder, effective
upon award of the contract by the Library.
Bidders must be aware
that all bids accepted for eRate items will be contingent on the award of eRate
funds. Contracts will clearly state that they will be null and void if eRate
funds are not awarded. Erate bidders must have a SPIN (Service Provider
Identification Number), SPAC (Service Provider Annual Certification), and FCC#,
where required, from the SLC (Schools and Libraries Division) or the bid will
not be considered. Erate bids will be scored on an assessment sheet in
accordance with eRate rules. All eRate RFPs will be clearly identified.
1.
BIDS
Bids shall be made on the form provided. All blank spaces of the form shall be fully filled.
As of September 1,
1991, the Ouachita Parish Public Library is exempt from all sales and use tax.
Refer to Act No. 1029 which revised R.S. 47:301. Bid prices shall EXCLUDE sales tax.
Bid price shall
include delivery to the Ouachita Parish Public Library.
Bid forms must be
signed by an officer or member of the bidding vendor who is authorized to
legally bind the bidder to the terms of this invitation.
All bids shall be
considered to be effective and available for thirty (30) days after the date
stated above as the bid opening date unless other wise stated in the special
conditions below.
The Ouachita Parish
Public Library reserves the right to waive defects and informalities in
proposals, to reject any or all proposals, to accept such proposal as it may
deem to be in its best interest, and to award the contract by items,
combination of items, or by lot.
Information
pertaining to any term or condition of this invitation to bid may be obtained
through the Eileen R. Kontrovitz, Head of Automation, Ouachita Parish Public
Library, Main Branch, 1800 Stubbs Avenue, Monroe, LA, 71201, 318-327-1490 ex
3004.
No
oral, telephonic, or telegraphic bids or modifications will be considered.
2.
SUBMISSION OF
BIDS
Bidder shall complete
all pages of the specification and SHALL RETURN ENTIRE BID PACKET INTACT to the
Director’s Office.
Bids shall be
enclosed in an opaque envelope marked as following and delivered as required.
To:________Ouachita
Parish Public Library, Library Director_______________
Name of Bidder:
_________Your Company Name _____________
Proposal For:
__________Thin Client Project – Phase 2__ __
Bid Number_______________#-06-AD003_____________________
Bid must be received
prior to the date and time designated above as closing time of bids. Bids
received after that time will not be considered.
SPECIFICATIONS:
Turnkey
thin client system for public access terminals at the Ouachita Parish Public
Library, all branches to convert current old PCs. The system must employ a
Citrix solution with load balancing and dual processors for 140 total clients at all sites.
Thin
client devices should come without monitors, keyboards, and mice.
Servers
to be rack mounted and housed in the Main Branch, Automation Department.
Hardware
and software specifications must be supplied.
Must
come configured and installed with Microsoft Office 2003 Standard at
Educational pricing.
Must
come configured with Microsoft CE.
Must
include all licenses pertinent to the project, at Educational pricing if
applicable.
All
software and OS must be the most current versions.
Must
guarantee operation with iTeam Access Checkpass systems and must have proof
that iTeam was consulted.
Must
include Subscription Advantage on Citirix and Software Assurance on Microsoft.
Must
include 2 hour guaranteed, on-site response time to any thin client hardware or
software problems.
Must
configure, install, and deploy the solution.
Must
be willing to work at the direction of the Automation Department staff for the
final look and feel of the system.
Installation
to be no later than November 1, 2006.
Must
guarantee to integrate with existing Citrix system.
Must
be Citrix Certified Enterprise Administrators and have MCSE ratings of in-house
staff and must prove that certification.
Must
be a Citrix Silver or above partner and provide documentation.
Must
be a Microsoft Gold Partner and provide documentation.
List
of references of similar installed system to be supplied with bid.
August 17,
2006
THE OUACHITA PARISH PUBLIC LIBRARY RESERVES THE RIGHT TO ACCEPT LOW BID
OR REJECT ANY AND ALL BIDS WITHIN THIRTY (30) DAYS OF THE DATE BIDS ARE OPENED
AND TABULATED. PRICE WILL NOT NECESSARILY BE THE ONLY CONSIDERATION.
INCLUDE TOTAL COST BELOW AND ATTACH AN ITEMIZED LIST OF ALL COMPONENTS, HARDWARE AND SOFTWARE, TO BID FORM.
TOTAL QUOTE- $________________
______________________________ _____________________________
COMPANY NAME SIGNATURE
____________________________________________
_____________________________________________
COMPANY ADDRESS SIGNEE NAME (TYPED/PRINTED)
____________________________________________
_____________________________________________
CITY STATE ZIP DATE
____________________________________________
_____________________________________________
PHONE FAX