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Interlibrary Loan Policy and Procedure

Interlibrary Loan (ILL) is a service to provide materials that are unavailable in the Ouachita Parish Public Library System. Eligible patrons can use ILL to borrow materials from other libraries within the state and out-of-state should no in-state library have the item requested. Items that can be borrowed include books, magazines, audio visual materials, and photocopied articles, pamphlets, etc. Most items are loaned without charge.

  • Eligibility
  • Application
  • Materials Available to Borrow
  • Time Period and Notification
  • Conditions of Loan

Eligibility

Patrons must have an active OPPL library card in good standing. The card must have an adult status (17 years or older) and be in the name of the patron requesting the material. Trailblazer patrons and patrons who live outside the parish are not eligible to use the ILL service. These patrons may initiate ILL requests through their own parish library's ILL service.

Application

Request forms are located at the Reference Desk of all OPPL's branches. These can be filled out and returned to a Reference Staff person. Up to five (5) requests at a time is recommended. The patron or staff should verify that the system does not have the materials before submitting the request.

When submitting a magazine/journal article request the patron must give all of the necessary information such as name of magazine, name of article, the date of magazine (or volume and number) and the pages of the article. Charges are usually incurred for articles copied by another library. Fees up to $5.00 an article can be charged. These fees are charged by the lending library not OPPL.

Materials Available to Borrow

Materials borrowed are books, magazines or copied articles (see application), copied files of vertical file material. Fiction and nonfiction book materials are borrowed and loaned; however, new material (current year publications) is hard to borrow and is usually not loaned therefore ILL requests cannot be taken for new fiction.

Materials not borrowed by OPPL include genealogy, and reference materials. Genealogy and reference material can be photocopied with fees when the patron can provide full bibliographic information (title, date, page numbers)

Time Period and Notification

It takes approximately one week to ten days for in-state material to come in. Out-of-state or hard to obtain material can take longer (over two weeks). The ILL or Reference staff will notify the patron by phone when the materials are in and are available to be checked out. If the patron has not been contacted about materials after two weeks, please contact the ILL dept to inquire on the status of the request.

Condition of Loan

The lending library specifies the length of time materials can be kept, usually two weeks.

Renewal of materials borrowed must be requested at least four (4) days prior to the due date. Patrons can call in a request to renew materials. Some libraries may not grant renewals and the ILL due date slip in the book will be marked as such.

Some exceptions may apply to the loan. "In-house use only" material cannot be checked out and must be used in the library only. These items are usually textbooks, reference type books, film, or expensive multi volume material.

Some materials require a deposit before the item is allowed to be checked out. These items are expensive ($60.00 value or more) and this deposit ensures the material will be returned to the lending library.

An ILL request is available at the Reference Desk of any of the branches including the Main branch where the department is located.

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